Fisher Library celebrates acquisition of General James Wolfe's letters
On June 23, the Libraries celebrated the acquisition of the collected letters of General James Wolfe to his family by the Thomas Fisher Rare Book Library.
This remarkable acquisition was made possible by the generous philanthropic leadership of Helmhorst Investments Limited and Mrs. Ruth Redelmeier, who provided the lead gift for the purchase of the collection, as well as a significant supporting Movable Cultural Property Grant from the Department of Canadian Heritage.
The evening included remarks by Chief Librarian Larry Alford, President Meric Gertler President, Minister Tony Clement on behalf of the Ministry of Canadian Heritage, Virginia McLaughlin on behalf of Helmhorst Investments Limited and Wolfe expert Stephen Brumwell.
[read more about this remarkable collection]
Library Accessibility Camp a success
Contributed by Katya Pereyaslavska and Lisa Gayhart
On Thursday, June 26, Scholars Portal and ITS held our Library Accessibility Camp! We showcased current and forthcoming accessibility services, offered for participants to talk with staff who provide these services, and provided an opportunity for feedback on how we can improve accessibility services on campus. Two St. John¹s Ambulance therapy dogs were in attendance and drew quite the crowd - Emmet the miniature poodle and Demi the flat coated retriever. For more info, contact Katya Pereyaslavska or Lisa Gayhart.
Syllabus Service for course readings
The memo below was forwarded to the Libraries' faculty mailing list this week, alerting faculty to the availability of an expanded Syllabus Service for course readings and relevant deadlines for submission. Please review the memo so that you may assist, advise and refer instructors if additional questions are directed to you.
Memo to: Faculty members and instructors using Blackboard
From: Course Reserves staff in the UTL central libraries
Subject: Library offers expanded Syllabus Service for course readings
Beginning this summer, instructors uploading content to Blackboard will be alerted to the importance of ensuring that any course reading materials are compliant with Canadian copyright provisions or U of T licensing agreements, or that permissions have been negotiated and paid for.
The Libraries are ready to provide services in support of this compliance by expanding their existing Course Readings service to include support for all readings in all course syllabi.
Library staff can review the lists and provide materials, both under the “fair dealing” provisions and by purchasing copyright clearance through the Libraries’ Scholarly Communications and Copyright Office, at no cost to you.
For more information and submission instructions, consult the Course Reserves web-site:
http://onesearch.library.utoronto.ca/faculty-course-reserves
If you would like to use the new Syllabus Service for your Fall 2014 courses, please submit your syllabi by August 1st, to enable us to complete all the processing and secure necessary permissions before September. Any syllabi received after August 1 will be handled on a first-come, first-served basis, but will be completed as soon as possible.
The libraries in the colleges and professional faculties are also ready to assist, where the course requirements are better supported by specialized library collections or local course reserves services. Please visit the individual web-sites for these colleges or faculties for the contact details.
If you have questions or require additional information about this service, please contact the Library’s Scholarly Communications and Copyright Office, copyright.info@utoronto.ca or call 416-946-7598.
Open Access is 25 years old!
Contributed by Rea Devakos
The Libraries support a number of open access projects, including TSpace which is now a tweenie at 11 years old. It is hard to believe that the open access movement itself is now 25 years old, with libraries, and librarians, playing critical roles since the inception. See for example Charles Bailey’s 'A Quarter-Century as an Open Access Publisher' which briefly recounts this personal history of open access publishing:
“The first open access journals were published in the late 1980s and early 1990s, and academic libraries were part of the movement from the beginning. In 1989, I established The Public-Access Computer Systems Review, an open access journal published by the University of Houston Libraries. In 1996, I established the Scholarly Electronic Publishing Bibliography, an OA digital book also published by the UH Libraries through 1996. It was updated 80 times through 2011. In 2005, I established Digital Scholarship, which has published OA digital books, weblogs, other types of OA documents, and low-cost paperbacks.”
Canada’s new anti-spam legislation
PDAD&C # 77, 2013-2014
To:
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PDAD&C
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From:
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Cheryl Regehr, Vice-President & Provost
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Date:
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June 26, 2014
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Re:
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Canada’s New Anti-Spam Legislation
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This memo provides a brief summary of the new Canadian Anti-Spam Legislation (“CASL”), which comes into effect on July 1, 2014.
What is CASL and when does it apply?
CASL primarily regulates the sending of “commercial electronic messages”, defined as messages (emails) that have as their purpose, or one of their purposes, the encouragement of participation in a commercial activity.
“Commercial activity” is defined as “any particular transaction, act or conduct or any regular course of conduct that is of a commercial character, whether or not the person who carries out the activity does so in the expectation of profit.”
The University is of the opinion that electronic communications relating to its core educational activities, broadly defined, are not “of a commercial character”. Thus, CASL does not regulate communications pertaining to our core educational activities.
The University’s core activities relate to education in all its many-faceted aspects, and to the maintenance of an educational community. Thus, the new law will not regulate our communications with:
1) existing or prospective students, for any kind of educational program, and for any aspect of the educational relationship, including residence space, meal plans, etc.; or
2) alumni in relation to educational activities and the maintenance of an educational community relationship (e.g. lectures, reunions, alumni events).
Communications that have a “mixed purpose” require special scrutiny. If one of the purposes of the message is commercial, for example promoting the sale of a product such as a specially discounted cell-phone, or a third party commercial service, it will render the entire communication commercial in purpose.
In addition, there are some exemptions to the law. Emails sent from University accounts that do not relate to core educational activities may be exempt from the law if they are emails that are sent:
1) for fundraising purposes;
2) to businesses with which the University conducts business, in the normal course of business (eg. to a catering company that provides us with catering services);
3) by one University employee to another University employee; and
4) by a University employee to her/his friends or family members.
What needs to be done right away?
As of July 1, all outgoing electronic communications should be reviewed to determine their nature and purpose, primarily to ascertain if they are related to the University’s core activities or fall within one of the 4 exemptions, or may be viewed as commercial, in which case further analysis should be undertaken.
What if the communication is “of a commercial character”?
If the communication is commercial, and is not otherwise exempt, you will need express or implied consent to send it. In the case of “an existing business or non-business relationship”, the legislation provides a transitional period of three years from July 1, 2014 during which consent to receive emails can be implied, and during which you can seek express consent. Consent can be obtained online.
Express consent requires three things:
1) consent (e.g. evidenced by clicking on a button that states “I consent” to a specified kind of communication);
2) identification of the person on whose behalf the message is sent (in our case this will be the University, and it will be best practice to identify a specific contact within the University relevant to the communication being sent); and
3) an unsubscribe mechanism.
How would CASL apply to various types of electronic messages sent by the University?
The following examples give you some general sense of the application of CASL, although much will depend on specific facts.
• Student recruitment: CASL does not regulate messages regarding recruitment for any kind of educational program run by the University. This includes continuing education and certificate programs, summer camps with an educational component, etc. However, if students are recruited for third party activities on University premises (which should be rare), CASL may apply.
• Student services and student academic engagement: CASL does not apply.
• Advancement and alumni relations: CASL does not apply if the purpose of a message is fundraising. Furthermore, CASL does not apply to messages regarding the maintenance of the alumni relationship, which relates to a core University activity. Special consideration needs to be given to promotion of affinity products and services, where CASL may apply.
• University events: CASL does not apply to messages regarding events relating to core University activities (lectures, colloquia, varsity sporting events, student artistic performances). A message regarding a third party, professional (non-student) sports or theatrical production would likely be covered by CASL.
• Employee relations and recruitment: CASL does not apply to such messages.
• Research issues: CASL does not apply. However, CASL could apply to some messages regarding commercialization.
• Non-core activities: CASL will apply. For example, messages regarding the sale of merchandise and books to the general public, and gym memberships for the general public, will be covered by CASL.
Further University Guidance
For specific guidance, you will need to work with the office of your Division Head, who may have designated someone to oversee the task of ensuring that communications comply with CASL. The Division Head may decide to seek further guidance centrally (legal, IT, communications) in more complex situations. The University will release further guidance that focuses on frequently asked questions and practical suggestions in the coming weeks.
Has the Government issued general guidance regarding CASL?
Yes. For example, the CRTC has published general guidance on the meaning and application of CASL at: http://www.crtc.gc.ca/eng/casl-lcap.htm
Nonetheless, be cautious about applying general guidance to the University context, which is unique because of the non-commercial nature of most of its communications.
Compliance is important
In all, we believe that the legislation should have a relatively small impact on the University, since most of our electronic communications pertain to our core activities, which are not of a commercial character. However, we do need to take this new legislation seriously, and there are penalties that can be imposed for violations.
Thank you for your attention to this new set of regulatory requirements.