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MUZC01H3 Exploring Community Music

A guide aggregating resources you will need to successfully complete your assignments for VPMC01H3

Project Planning - Areas for Consideration

What is a Project Plan?

Project plans are not just a start line and a finish line, and they have numerous components to them, if they are to be run successfully. These include:

  • Goals and objectives
  • Milestones
  • Schedules and Timelines
  • Resources
  • Assessment, and more!

A project plan is a document (or series of documents) that can keep you on tract. This document defines the scope of the project and includes its objectives, and answers :

  1. What needs to be done
  2. How it will be done
  3. Who will do it
  4. By when will it be done

Additionally, it saves you time, helps you remember all of the project details, and helps you see possible obstacles. For a project plan to be successful, it needs to answer these questions.There are numerous templates available for project planning.

Creating a project plan consists of the following components:

Components of a Project Plan

Project Overview – This is a summary of the scope of your project, including your goals and objectives.

Project Activities – This is a list of activities that you are planning to carry out in order to accomplish the goals of the project.

Project Stages and Milestones – This is a list of stages within the project itself that are met throughout the span of the project. This often includes associated dates as well. Milestones allow you to divide the project into manageable parts. Milestones can include:

  1. Securing funding 
  2. Securing program locations 
  3. Acquiring equipment and supplies 
  4. Hiring staff 
  5. Recruiting volunteers
  6. Program curriculum design 
  7. Program delivery 
  8. Program assessment and debrief 

Project Organization (Roles and Responsibilities; Organizational Structure) – This describes who is responsible for what, as well as any reporting structures – for example, volunteers report to volunteer coordinator

Constraints and dependencies – These describe the possible limitations and relationships between activities. For example, the carrying out of the project relies heavily on the recruitment of volunteers.

Risks – This is includes events that might occur that can negatively impact the outcomes of the project. For example, staff or volunteers might resign, you might receive only partial funding, space bookings could fall through, etc.